Everything you need to run
Sanad with confidence.

Complete nursery settings: name, logo, address, working hours and operating days.

Create the academic year, set start and end dates, then make it active.

Create classes and define capacity, age group, assigned teacher and base fees when needed.

Add users, choose the correct role, and assign teachers to the classes they are allowed to access.

Review the dashboard and confirm the correct nursery and academic year before entering live data.

Open Students and choose Add Student.

Enter the basic information, class, status and date of birth.

Enter guardian details and primary contact information.

Complete fee, health and important notes when applicable.

Upload the student photo and required documents, then save.

Use search and class/status filters to find students quickly.

Open Classes and create a new class.

Set the class name, age group and capacity.

Assign the responsible teacher.

Enter base fees if fees are class-based.

Monitor occupancy from class cards and avoid exceeding operational capacity.

Open Attendance and select the required date.

Use the class filter to focus on the required students.

Mark each student Present or Absent.

Record departure time when the child leaves.

Review the summary indicators and make sure no student remains unrecorded.

Open Daily Reports and choose the student or class.

Enter activities, care notes and other available daily fields.

Save the report and use autosave where available.

Review incomplete or unpublished reports from the monitoring view.

Use Tomorrow’s Needs to collect everything each class needs for the next day.

Use Daily Care & Health for routine observations.

For an important case, open Health Alerts and create a new alert.

Select the child, severity, description and action taken.

Track open alerts from the dashboard indicators.

Close an alert only after follow-up is complete and the outcome is documented.

Open Daily Events and choose Add Event.

Enter the title, category, description and date.

Attach an image or supported media when needed.

Set the publishing status after reviewing the content.

Use the public link only when nursery policy allows sharing.

Open Lessons & Activities Schedule.

Add an activity and select day, time and class.

Enter the activity title and useful details for the team.

Review the weekly schedule for conflicts.

Print the schedule when needed for internal use.

Assign a fee plan or create a manual invoice when needed.

Review open and overdue invoices in the Financial Workspace.

When receiving money, open the invoice and choose Record Payment.

Enter amount, payment method and reference, then save.

Review the remaining balance and print a receipt when needed.

Use student or family statements to review transactions for a selected period.

Open Expenses and choose Add Expense.

Select date, category, description and amount.

Add a reference or note when applicable.

Use search and filters to find required expenses.

Use financial reports to compare collections and expenses.

Create inventory items and define unit of measure and minimum stock level.

Record a purchase and link it to the supplier, items, quantities and cost.

Use the Inventory Dashboard to identify low-stock items.

Use stock adjustment only for justified corrective movements.

Review supplier history before purchasing when useful.

Create the meal and enter its name and required serving information.

Add meal ingredients and quantities from inventory items.

When preparing the meal, record the actual number of servings.

Review quantities that will be deducted before confirmation.

Monitor low-stock alerts after preparation to plan upcoming purchases.

Make sure guardian details are correctly linked to the child.

Review Parent Requests from the administration center.

Open a request, read the details, then update the status or response.

Use announcements or available communication channels for general information.

Review access permissions before sharing sensitive information.

Create the year and set its start and end dates.

Use the setup wizard to copy suitable configuration from a previous year.

Activate the required year before entering operational data.

Before closing, review unpublished reports, alerts and open balances.

Close the year only after reviewing the final report and warnings.

Open Users and add a new account.

Choose the role: Administrator, Teacher, Accountant, or another available role.

For teachers, assign the classes they are allowed to work with.

Use Change Password when needed instead of creating a replacement account.

When an employee leaves, review permissions and disable access according to policy.

Update organization information and working hours from Nursery Profile.

Review subscription status and due date from the renewal page.

Upload transfer proof and enter required renewal details accurately.

Use Switch Nursery if your account is linked to more than one nursery.

If access becomes restricted due to subscription status, follow the renewal instructions shown in the system.

Set the nursery accounting/base currency in settings.

Maintain dated exchange rates before posting foreign-currency transactions.

Choose the fee-plan or invoice currency independently from the base currency.

For cross-currency collections, review payment amount, applied invoice amount and settlement rate.

For expenses and purchases, select transaction currency and rate; Sanad stores both original and base amounts.

Create a financial account and select type, currency and opening balance.

Post collections and expenses to the account where the money actually moved.

Use Treasury Transfers to move funds between accounts without treating the movement as revenue or expense.

For different currencies, enter the transfer rate and review received amount and realized FX difference.

Open Account Statement to review opening balance, movements and running balance.

Create a reconciliation session for the account and period.

Download the CSV sample, then import the statement or add lines manually.

Edit any unmatched line while the session is still open.

Review automatic suggestions. If the statement amount differs, select the Sanad movement and classify the remaining difference.

For an unrecorded line, create a manual adjustment: bank fees or debit interest for outflows, and credit interest for inflows.

Resolve all lines, review the statement balance difference, then close the session.

Open Cash Flow Forecast and review current liquidity by account and currency.

Review open and overdue student fees included in expected inflows.

Add planned flows such as rent, payroll, suppliers or expected other income.

Set due date, currency and probability where applicable.

Compare net movement and forecast closing liquidity for 7/30/90-day horizons.

Create a budget and choose monthly or annual period.

Add income and expense lines with budget amounts.

Activate the budget after review.

Review Actual calculated from posted transactions and Forecast for the period.

Monitor variances, execution percentages, warning zones and approval zones.

Enter the financial transaction normally.

If a threshold is crossed, Sanad saves it as a request with no financial effect.

Open Approval Center and review type, amount, budget and justification.

Approve to post the transaction or reject it with a review note.

Track request status, requester, reviewer and decision time.

Watch the bell counter in the application header.

Open the quick preview or full Notification Center.

Filter by read status, priority and type.

Open a notification to jump to the related operational screen.

Mark it read after handling the item.

All features are available during the trial period configured in website settings.

After trial, Feature Entitlements control available modules.

Review included user/class limits and paid add-ons for the selected plan.

Choose monthly or annual billing when subscribing or renewing.

Nursery administrators can view available plans and request an upgrade or downgrade; Sanad shows the remaining-period settlement before submission.

Egypt EGP and Saudi SAR prices are independent price lists, not FX conversions.

Open Subscription to see the current plan and all available public plans.

Choose monthly or annual billing when subscribing or renewing.

For a mid-cycle plan change, Sanad calculates the unused value of the current paid subscription and the target plan cost for the remaining period.

For an upgrade, the payable amount is the net difference after unused value and any available subscription credit are applied.

For a downgrade, any net amount due back to the nursery becomes subscription credit for future Sanad payments.

The plan and credit balance do not change until the payment or plan-change request is approved by the Super Admin.

Create a separate account for each user and grant the least role needed.

Never share passwords between staff members.

Change a password immediately if compromise is suspected; other sessions are revoked.

Use roles and permissions instead of sharing an administrator account.

Review attachments before upload and use supported file types only.

Open Promo Codes from the admin panel and create a new code.

Choose percentage or fixed discount; restrict market/currency when needed.

Set separate discount values for monthly and annual billing.

Set validity dates, usage limit, and whether it applies to new subscriptions and/or renewals.

A customer may enter the code at signup for the first paid subscription after trial, or apply it directly during renewal.

A redemption is recorded only after the subscription payment is approved.

Open Admin Users from the admin panel.

Create a user with a unique login and strong password.

Grant only required areas such as organizations, payments, pricing, promo codes, marketing, leads or company profile.

Disable the account or change permissions later when responsibilities change.

Backend route checks enforce access, while unauthorized navigation links are hidden.

From Payroll, open Employee Management, then add a new employee or open an existing employee profile to enter salary, job title, hire date and payment method.

Enable or disable social insurance and payroll tax independently for each employee.

The insurable wage is optional when social insurance is disabled; when enabled it is required and must be within the configured legal limits.

Record additions, deductions and employee advances before creating the monthly payroll run; select the cash or bank account when paying an advance.

Create the payroll run and review gross salary, social insurance, payroll tax, loan recovery, deductions and net salary.

Open Calculation Audit to review YTD values and the tax calculation basis before approval.

Print the payslip or use the browser Save as PDF option.

Open the employee salary structure and set nationality, base salary, housing allowance and payment method.

For a Saudi employee, select the applicable GOSI scheme: legacy or new system.

Enable social insurance for covered employees, or disable it when the employee is not covered according to approved records.

Create the monthly payroll run and review contributory wage, pension, SANED and occupational-hazard amounts.

Review employee and employer contributions separately in payroll and reports.

Open the payslip to see the GOSI breakdown, earnings, deductions and net salary.

Use Saudi 2026 Validation or run audit-saudi-payroll-rules during UAT.

Open Employee Management from Payroll, then choose Add Employee to create a staff record even when the person has no system login.

Enter the employee name, job title and salary, then enable the applicable items; an insurable wage is required only when social insurance is enabled.

In Employee Advances, select the employee, amount and paying account. The account must be an active cash or bank account in the nursery currency.

Set the recovery method, number of installments and the first recovery month. Sanad posts the advance automatically as an expense in the selected account ledger.

In Additions & Deductions, select the employee, payroll month, type, category and amount, then save the item.

Edit or cancel an advance or adjustment only before it is included in a calculated or approved payroll run. It becomes locked afterwards to protect payroll integrity.

Add each vehicle with plate number, capacity and license/insurance/inspection expiry dates.

Create a transport route and select its vehicle, driver and supervisor from Employee Master.

Add route stops in sequence with pickup and return times.

Assign a child to the route and select pickup/return service, stops and authorized receiver.

Create the daily pickup or return trip; Sanad loads eligible children automatically and checks capacity.

Start the trip and update each child's status through arrival or parent handover.

Complete the trip only after every child is resolved and record vehicle maintenance when needed.

In the Parent Portal, select a child and open Today for a single-screen daily summary.

Review attendance and recorded check-in/check-out times.

Review meals, mood, activities and learning from the published daily report.

Open Invoices to see billed, paid, remaining and status values.

Use Daily Reports to access the child's published report history.

Open Transportation to follow the route, current trip, ETA and previous trip history.

Use Notifications for reports, invoices, parent requests, transport events and vehicle-approaching alerts.

Enter Latitude/Longitude for each stop and set its proximity-alert radius in metres.

Set monthly fixed cost, estimated fuel cost and other per-trip costs on the route.

When the trip starts, Sanad enables live tracking; allow Location on the driver/supervisor phone.

Sanad updates the trip location and calculates ETA for children whose stops have valid coordinates.

When the vehicle enters a child's stop radius, Sanad sends one in-portal vehicle-approaching notification.

For return trips, each child receives a trip-specific PIN and QR; one must be verified before handover can be recorded.

Use Route Cost for trip and per-child cost analysis, and Parent Transportation for the child's trip history.

Open the student's transportation assignment and enable Transportation Billing.

Choose the payment cycle: monthly or annual.

Enter the monthly and annual fees. If the annual fee is zero, Sanad uses 12 × the monthly fee.

Set the due day from 1 to 28 and save the assignment.

Go to Transportation → Transportation Billing, choose the billing-period start, then generate invoice drafts for all enabled assignments or one child.

Review and approve the drafts in Billing, then collect them fully or partially using the existing collection methods.

Enter vehicle maintenance cost. When maintenance is completed, use Post as Expense to create one linked Expense record.

Optionally select a financial account when posting maintenance so the expense is linked to the selected cash/bank account.

During the free trial, Transportation is available like the other features.

After trial, Transportation access does not come from Basic or Professional; it requires a separate add-on.

Open Super Admin → Nursery Entitlements and enable Transportation Add-on.

Enter the negotiated monthly and annual add-on prices for that nursery.

If annual price is zero, Sanad uses 12 × the monthly price.

The active add-on price is included in the nursery's monthly or annual Sanad subscription renewal total.